New Employee Parish Process Steps

Pastors and Parish Business Managers must manage the many requirements when onboarding a new employee. 

1. All employment is contingent upon a clear background check being completed before hiring, therefore a background check should be at the top of the list after you select a potential new employee. 
2. Parishes must maintain personnel files for all employees, so creating a file for the new employee would be next. 
3. After receiving the clear background check it is important that each new part-time, or full-time employee be provided with benefits for which they are eligible, and it is equally important that all information for the new employee is relayed to the proper people who process payroll and enter the employee information into health care and 401k benefits systems. Below are links to assist you with the background check other requirements.

 
The following are the required items for new employees.

• Background Check Process (follow instructions on webpage and process form with MYB)
• New Employee Information Sheet (upload the form to the parish payroll portal, email notification of the new hire upload to your diocese payroll contact and cc diocese benefits coordinator, and keep original in parish employee file)
• ACH Authorization for Direct Deposit (upload the form to the parish payroll portal, advise the upload to your diocese payroll contact, and keep original in parish employee file)
• W-4 form (upload the form to the parish payroll portal, advise the upload to your diocese payroll contact, and keep original in parish employee file)
• I-9 form (original to be retained in parish employee file)
• Report new hire to the State of North Dakota within 20 days of hire (follow instructions on this link)

 
If the employee is eligible for 401K retirement benefits, then the following are also required.

• 401k Employee Guidance (provide to employee to instruct them of their benefits and how to setup and manage their individual 401k account)
• 401K Information Sheet (to be faxed to Bravera Wealth and retained in parish employee file)
• 401K Beneficiary Form (to be retained in the parish employee file)

 
If the employee is eligible for either full-time or part-time health care benefits the parish business manager should explain the  benefit options and costs for the plan in effect for the current fiscal year (provided to business managers each year by the diocese benefits coordinator in the fiscal office). Once the employee has been entered into the health care system, the employee will receive an email instructing them on how to complete their health care enrollment.